Office relocation checklist

An office move done well costs a weekend. Done badly, it costs a week of lost work. This checklist keeps your move on track.

Six to eight weeks before

• Appoint one person to own the move.
• Measure the new space and plan where each team and piece of furniture goes.
• Get a survey and written plan from your movers.
• Inform your landlord and check exit conditions in the lease.

Four weeks before

• Book internet and phone lines at the new office.
• Plan IT: who disconnects, who re-installs, and in what order.
• Decide what furniture moves, what is sold and what is new.
• Order new address stationery and update your website and Google Business Profile.

Two weeks before

• Tell clients, vendors and couriers your new address and moving dates.
• Label each desk, cabinet and computer with its new location.
• Ask staff to clear personal items and pack their desks.

Moving weekend

• Back up all data before disconnecting.
• Move IT and servers first so they can be tested.
• Keep files in sealed, numbered cartons.
• Do a final walkthrough of the old office.

First week in the new office

• Test internet, printers and access systems on day one.
• Collect a list of missing or damaged items within 48 hours.
• Update your GST registration and other records with the new address.

Planning a move? See our office and commercial shifting service.